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Privacy Policy – Tech London Advocates Black Women in Tech

Effective Date: 11 July 2025

Contact Details
If you have any questions about this Privacy Policy, please contact us:
Email: info@theblackwomenintech.com
Postal Address: GTA Black Women In Tech, 176 Franciscan Road, London, SW17 8HH

This Privacy Policy governs the collection and use of personal information by Tech London Advocates Black Women in Tech (“we”, “our”, “us”) and explains how we collect, use, disclose, and safeguard your data.

We are committed to abiding by this Privacy Policy and applicable laws, including the UK GDPR and Data Protection Act 2018.

Who We Are
Tech London Advocates Black Women in Tech is the controller responsible for your personal data. Our appointed Data Privacy Manager is Flavilla Fongang (flavilla@theblackwomenintech.com).

1. What Personal Data We Collect

We may collect, use, store and transfer the following categories of personal data:

  • Identity Data: Name, gender, title, date of birth.
  • Contact Data: Email address, phone number, business and home addresses.
  • Financial Data: Payment card information, bank details.
  • Transaction Data: Records of services and payments.
  • Technical Data: IP address, browser type, OS, usage data, cookies.
  • Marketing and Communication Data: Your preferences for receiving communications.
  • Special Categories of Personal Data: Race/ethnicity, health data, etc. (with your explicit consent).

2. How We Collect Data

We collect data through:

  • Direct interactions (e.g. event sign-ups, form submissions).
  • Automated technologies like cookies.
  • Third parties (e.g. analytics providers, public databases).

3. How We Use Your Data

We use your personal data to:

  • Register you for events, programmes, and newsletters.
  • Process payments.
  • Communicate with you regarding services and updates.
  • Carry out research, surveys, or feedback requests.
  • Meet legal and regulatory obligations.

Legal bases include: performance of contract, compliance with law, and legitimate interests.

4. Marketing

You may receive marketing communications if:

  • You’ve opted in or
  • You’ve engaged with us previously and haven’t opted out.

You can opt out of marketing at any time by contacting us or clicking “unsubscribe” in emails.

5. Sharing Your Data

We may share your data with:

  • Service providers (e.g. IT, cloud storage, payment processors).
  • Professional advisors (e.g. accountants, legal firms).
  • Partners or sponsors involved in programme delivery.
  • Government or regulatory bodies when required by law.

We require all third parties to respect your data and handle it lawfully.

6. International Transfers

Where necessary, we ensure international data transfers are protected by standard contractual clauses or adequacy decisions.

7. Data Security

We implement technical and organisational measures to protect your personal data from loss, misuse, and unauthorised access.

8. Data Retention

We retain personal data only as long as necessary:

  • Typically 7 years for legal and financial records.
  • Job applications: 7 months unless consent is given for longer.

9. Your Legal Rights

You have the right to:

  • Access your data.
  • Request correction or erasure.
  • Object to or restrict processing.
  • Withdraw consent.
  • Lodge a complaint with the ICO (www.ico.org.uk).

10. Cookies

Our website uses cookies to:

  • Enable site functionality.
  • Understand user behaviour.
  • Tailor content and advertising.

By using our website, you consent to our use of cookies. For full details, see our Cookies Policy.

11. Updates to This Policy

We may update this Privacy Policy from time to time. The latest version will always be available at www.theblackwomenintech.com. Continued use of our services implies acceptance of any updates.

Thank you for trusting Tech London Advocates Black Women in Tech with your personal data.